Property mapping guide
Using recent sales maps in listing presentations
A recent sales map shows where selected sold properties are located. Used alongside a supporting list, it gives a vendor a way to follow the addresses discussed in a listing presentation. The map supplies location context; the property records supply the details.
Start with a clear set of records
Decide which area and time period the presentation covers, then describe that scope on the map. Keep the selection rule consistent and identify any records left out because an address or other information could not be confirmed.
Use records you are permitted to share and retain their source and date. Check whether a date refers to the sale, settlement or publication of the record. Use a consistent meaning in the supporting list so different records are not presented as though their dates describe the same event.
Give each property a simple reference
Number the locations and use the same numbers in a short table beside or beneath the map. This lets a vendor follow the conversation without repeatedly searching through street names. Check every marker against the corresponding address.
Keep the map readable by moving longer notes into the supporting list. Use a distinct, explained symbol for the property being discussed if it is also shown; readers should be able to distinguish it from the sold properties.
- Map reference and address.
- Property type and the recorded date, with its meaning stated.
- Any additional details being discussed, together with their source.
Present the map together with the details
Begin by orienting the vendor: identify the subject location, the area shown and the time period. Move between each numbered location and its supporting record as you explain the selection.
Properties close together can still differ in type, size, condition and transaction date. Make those differences visible in the accompanying information. Avoid letting proximity on the map stand in for an explanation of why a record is relevant.
Check the version you will leave behind
Read the final map at the size it will be viewed or printed. Check overlapping labels, the legend and the correspondence between marker numbers and table rows. Keep the title, selected period and source note on the same document.
If the records change, update both the map and the list before sharing a revised copy. A dated version helps the recipient identify which presentation they are looking at later.
Common questions
Does a recent sales map include every sale in an area?
That depends on the source and selection. Describe the area, period and selection used on the document, and avoid labelling a selected set as a complete record unless that has been verified.
Should I show amenities on the same map?
Include them when they directly support the discussion and the map stays readable. A separate amenities map can keep the recent sales map focused while giving the surrounding area its own explanation.